The New Jersey Schools Development Authority (the “NJSDA”), is seeking manufacturing firms to supply and deliver furniture, fixtures and equipment for School Facility Projects which will be constructed or renovated by the NJSDA. The manufacturing firms or their subcontractors will need to deliver and install the Furniture, Fixtures and Equipment ("FF&E") at designated school sites within the State of New Jersey.

Copies of the Request for Qualifications ("RFQ") documents can be downloaded by clicking the link below:

Click here for electronic copies.

Contract No.:                        GP-0223-F01
Contract Name:                    Furniture, Fixtures & Equipment
NJSDA Prequalification:      None Required

Procurement Overview:

The FF&E requirements for the School Facility Projects have been divided into twenty-one (21) categories (“Lots”). Any manufacturing firm responding to the RFQ (hereinafter an "Interested Firm") may submit a response with reference to a single Lot or multiple Lots that it proposes to supply and install.

The RFQ is the first of a two-step process outlined below:

1. Request for Qualifications. An Interested Firm must first complete and submit the RFQ Response form, Attachment A-1, RFQ Response, setting forth the requested information regarding the products it proposes to deliver and install pursuant to the RFQ. An Interested Firm shall identify the type of product(s) to be supplied, the required sample item(s) to be supplied, the required warranty information including attaching a sample form of warranty, and the proposed delivery time periods. Based upon this information, the NJSDA will create a pool of qualified manufacturing firms ("QMFs") comprised of the Interested Firms that satisfy all requirements of the RFQ.
   
   
2. Request for Proposals ("RFP"). The NJSDA will issue an RFP to the pool of QMFs determined in response to the RFQ. The RFP will contain a Scope of Services that will set forth any technical specifications, warranties, delivery and installation requirements. In addition, each QMF, as a component of its technical proposal submission, will be required to fabricate and submit a Sample Item for each Lot that the QMF proposes to provide, supply and deliver. The required Sample Items for the various Lots are identified in Attachment A-2, Lot Specifications. For example, the Sample Item for the Classroom Furniture Lot is the Combination Desk, therefore, at the RFQ stage, an Interested Firm must first determine whether it already does manufacture, or will manufacture, the Combination Desk in accordance with the required specifications. By submitting a response to the RFP, a QMF agrees to provide Sample Items for all Lots on which it is responding. Failure to supply the required Sample Items for a given Lot will result in rejection of the QMF for that Lot.
   

The highest technically ranked QMFs for each Lot that are determined by the NJSDA to have satisfied all the requirements for the RFP with respect to a particular Lot will be awarded a supply contract for such Lot and thus will be considered a "Supplying Manufacturer", eligible to supply the FF&E, on a purchase order basis, in conformance with the RFP and specifications.

In its sole discretion, the NJSDA may award supply contracts to multiple Supplying Manufacturers pursuant to the RFP, but NJSDA reserves the right not to issue a supply contract as to some or all of the Lots. It is NJSDA's goal to award supply contracts to seven (7) Supplying Manufacturers per Lot, but in the event that there are less than seven (7) responsive QMFs identified for a particular Lot, the number of Supplying Manufacturers awarded a supply contract for that particular Lot will be determined by the NJSDA by considering fair and reasonable pricing among other factors.

The total Not to Exceed amount for this contract, including all awardees, is Twelve Million Dollars ($12,000,000). It is impossible to determine the dollar amount that each Supplying Manufacturer will realize from the supply contract, since the amount of FF&E purchased from the Supplying Manufacturers is subject to the specific requirements and preferences for each project.

The term of any supply contract awarded to a Supplying Manufacturer shall be for a period of three (3) years, or until all obligations of the Supplying Manufacturer to deliver goods and/or services pursuant to any existing Purchase Orders have been performed to the satisfaction of the Authority, whichever is later. The supply contract term may be extended for one (1) additional year, at the NJSDA's sole discretion with no price escalation.

Procurement Submission Date:

Responses to the RFQ must be received by the NJSDA by 4:30 PM on June 10, 2015, as follows:

If submitting by hand or overnight delivery, at the:

NEW JERSEY SCHOOLS DEVELOPMENT AUTHORITY
32 East Front Street
Trenton, New Jersey 08625-0991
Attention: Dave Kutch, Sr. Procurement Analyst
Subject: Furniture, Fixtures & Equipment Proposal - GP-0223-F01

If submitting by U.S. Mail, address packages to:

NEW JERSEY SCHOOLS DEVELOPMENT AUTHORITY
P.O. Box 991
Trenton, New Jersey 08625-0991
Attention: Dave Kutch, Sr. Procurement Analyst
Subject: Furniture, Fixtures & Equipment Proposal - GP-0223-F01

For further information on NJSDA, please visit us at www.njsda.gov.

DATE ADVERTISIED: May 22, 2015