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The New Jersey Schools Development Authority (“NJSDA”) is seeking to engage a Design-Build Team (”DB Team”) that will provide design consultant, construction administration and general contracting services for the following project:

Contract No.:                              NE-0067-B02
Contract Name:                          New Elliott Street Elementary School
District:                                       Newark
County:                                       Essex
No. of Schools:                           1 (New Elliott Street ES)
Construction Cost Estimate:       $36,320,000

This is a solication for design-build services in connection with the design and construction of the New Elliott Street Elementary School in Newark, New Jersey. This solicitation is issued in accordance with the Authority’s regulations at N.J.A.C. 19:36-1 et seq.

Brief description of work: The winning bidder (and its Design-Build Team) will provide complete design, construction administration and general contracting services (for all trades), including securing of all required permits and approvals, for a new 137,889 SF facility to educate 848 students from Pre-K through 8. The demolition of the existing school has been completed.

The Request for Proposals (“RFP”) package is available at the following link: click here for electronic copies.

Eligibility Requirements for Bidders:

This solicitation seeks responses from interested Bidders, who shall submit proposals representing a proposed multi-member Design-Build Team. The Design-Build Team shall consist primarily of:

1) the responding Bidder (“Bidder” or “Design-Builder”) who shall act as prime contractor for the construction work for the Project;
2) a design consultant to be identified by the Design-Builder in the technical proposal (the “Design Builder’s Design Consultant” or “Design Consultant”), who shall be engaged as a sub-consultant to the Design-Builder and shall act as Architect of Record for the Project, in the event of award.

Each Bidder, in order to be deemed eligible to bid and responsive to the RFP, must have a valid DPMC classification and NJSDA prequalification in any of the following trades: Construction Manager as Constructor (C006), Design-Build (C007) or General Construction (C008). In addition, in order to be deemed eligible and responsive, each Bidder must identify in the Technical Proposal a proposed “Design Builder’s Design Consultant” with a valid DPMC classification and NJSDA prequalification rating of "unlimited" in the Architecture (P001) discipline.

Identification of Required Subcontractors and Subconsultants:

In addition to the design-builder and the design consultant, the Design-Build Team shall include the following required trade specialties, classified by the Department of Labor, Department of Treasury, Division of Revenue; Department of Treasury, Division of Property Management and Construction and prequalified by the NJSDA as of the submittal due date for technical and price proposals:

Structural Steel & Ornamental Iron (C029)
Plumbing (C030)
HVAC (C039)
Electrical (C047)

All subcontractors for the Project in the trades listed above must be identified in the Technical and Price Proposals and all information regarding such subcontractors must be supplied with the Technical and Price Proposals, as requested. If a Bidder intends to self-perform any of the work of the identified trades, and is DPMC classified and NJSDA prequalified to do so, that Bidder shall so indicate and include the required information where called for in the Technical and Price Proposals.

In addition to the necessary prequalification in the discipline of Architecture, the proposed Design Consultant must have in-house capability and DPMC classification and SDA prequalification, or must otherwise have DPMC classified and SDA prequalified sub-consultants for the following required disciplines as of the submittal due date for technical and price proposals:

Electrical Engineering (P002)
HVAC Engineering (P003)
Plumbing Engineering (P004)
Civil Engineering (P005)
Structural Engineering (P007)
Environmental Engineering (P011)

Subconsultants in the above disciplines must be identified in the Technical Proposals, and all requested information regarding such subconsultants must be supplied as requested. If the Design-Builder’s Design Consultant intends to self-perform any of the work of the above identified subconsultant disciplines, and is DPMC classified and NJSDA prequalified to do so, the Bidder shall so indicate and include the required information where called for.

Additional Prequalification, PLA and SBE Obligations:

Bidders are advised that in addition to requiring NJSDA prequalification of subcontractors in the principal trades listed above regardless of their contract amounts, NJSDA requires that subcontractors of any tier whose contract is in an amount equal to or more than $500,000 in any of the following DPMC Trade Classifications be NJSDA prequalified:

C006 - CM as Constructor
C007 - Design Build
C008 - General Contractor
C009 - GC/Alterations & Additions
C019 - Concrete/Foundation/Footings/Masonry work
C021 - Demolition
C029 - Structural Steel
C030 - Plumbing
C039 - HVAC
C045 - Sprinkler Systems
C047 - Electrical
C066 - Roofing-Membrane EPDM
C067 - Roofing-Membrane PVC/CPE/CSPE
C068 - Roofing-Membrane Modified Bitumen
C069 - Roofing-Urethane
C070 - Roofing-Built Up
C071 - Roofing-Metal
C072 - Roofing-Tile/Slate/Shingles
C092 - Asbestos Removal/Treatment
C093 - Asbestos Removal/Mechanical
C096 - Lead Paint Abatement

Similarly, Bidders are advised that in addition to requiring NJSDA prequalification of subconsultants in the principal disciplines listed above regardless of their contract amounts, NJSDA requires that subconsultants of any tier whose contract is in an amount equal to or more than $500,000 in any of the following DPMC Disciplines be NJSDA prequalified:

P001 Architecture
P002 Electrical Engineering
P003 HVAC Engineering
P004 Plumbing Engineering
P005 Civil Engineering
P007 Structural Engineering
P011 Environmental Engineering
P015 Land Surveying
P029 Construction Management
P038 Asbestos Safety Control Monitoring
P066 - P103 Materials Testing Laboratories

This contract will be subject to the terms of a PROJECT LABOR AGREEMENT. The PROJECT LABOR AGREEMENT will be included in the contract and is available at the NJSDA website www.njsda.gov.

Note that the selected Bidder and its Design-Build Team shall be required to ensure that small business enterprises (“SBEs”) have the maximum practicable opportunity to participate in the performance of this engagement. A 25% Set-Aside Goal has been established for this Project.

The Bidder will be required to identify in an SBE Form B submitted with the Technical Proposal the SBE firms that are or will be engaged to satisfy the Authority’s SBE Set-Aside Goals with respect to the Design Services portion of the Project. The Bidder will later be required to identify, prior to the issuance of a Notice to Proceed with the Construction Work, the SBE firms that are or will be engaged to satisfy the Authority’s SBE Set-Aside Goals with respect to the Construction Work of the Project. Failure to make a good faith effort to satisfy the Authority’s SBE Set-Aside Goals shall be grounds for rejection of a Bidder’s proposal, or, if such failure occurs after award, termination of the Design-Build Agreement.

A firm or person or an affiliate thereof may not serve as a Design-Builder or as a subcontractor or as a subconsultant on an authority project for which the firm or person serves as the construction manager or as a subcontractor or as a subconsultant to the construction manager.

Procurement Overview:

The first step in the procurement process requires the Bidder to submit a Project Rating Proposal, which results in the establishment of a Project Rating Limit for the Bidder. A Bidder may not submit a Price Proposal for the Project, that, excluding the GMP Reserve and amounts designated as design fees for the Project, exceeds its Project Rating Limit.

The second step of the procurement process requires the Bidder to simultaneously submit:

1)        A Technical Proposal (one unbound original, three bound copies and one CD containing full cover-to-cover PDF copy required), which provides information required by the RFP including the past experience and qualifications of the Bidder and its Design-Build Team, the Bidder’s overall approach to the project and to the LEED requirements of the project, as well as other information; and
2)        A sealed Price Proposal, which states the Bidder’s fixed, lump-sum Contract Price for the Project, which will form the basis for the Guaranteed Maximum Price for the Project.

In the evaluation step, the Technical Proposals will be reviewed and analyzed by a Selection Committee comprised of three individuals representing the NJSDA and the Newark School District, charged with evaluating the Technical Proposals and conducting interviews with the Bidders and their Design Consultants for the clarification and amplification of the information contained in the Technical Proposals, before scoring the Technical Proposals with reference to the following non-price evaluation factors:

Design-Builder's experience on similar projects (25 points)

Experience of Design Builder's Design Consultant on similar projects (15 points)

Design-Builder's prior affirmative action experience (5 points)

Approach to Project (30 points)

Approach to Schedule (10 points)

Approach to LEED Requirements (15 points)

The Price Proposals will remain sealed until the interviews are completed and Technical Proposals have been fully evaluated and scored. The scores for the Technical Proposals will be revealed at the public bid opening at which the Price Proposals are opened. The Price Proposals will then be scored by the Authority’s Procurement Division at the public meeting in accordance with the terms of the RFP. The scores for the non-price evaluation factors will be combined with the scores for the Price Proposals, and the Bidder with the highest combined score will be deemed the winning bidder with the proposal most advantageous to the Authority, price and other factors considered, pursuant to N.J.S.A. 52:18A-243 and N.J.A.C. 19:36-1 et seq.

Price shall be considered more important than all other factors combined, with price representing 60% of the weighted scoring and all other factors representing 40% of weighted scoring. The Authority is under no obligation to accept the lowest price proposal, as evaluation and scoring of proposals shall be in accordance with the terms of the RFP and regulations at N.J.A.C. 19:36-1 et seq.

The NJSDA has no obligation to make an award and reserves the right to waive any non-material defects, reject any or all proposals for any reason in accordance with law, and/or terminate the selection process at any time.

Only after an award is issued to the successful Design-Builder may an unsuccessful Bidder request a debriefing.

Procurement Submission Dates and Deadlines:

A.         A mandatory pre-bid conference will be held as follows:

Pre-Bid Date: Wednesday, January 9, 2013
Pre-Bid Time: 11:00AM
Pre-Bid Location: NJSDA Newark Office
                                375 McCarter Highway
                                 Newark, NJ

B.         A Design Build Information Package, containing the Authority’s requirements for the Project as expressed in drawings, plans, Procedural and Performance Specifications and other documents, will be made available to prequalified firms through a controlled-access website at or after the January 9, 2013 pre-bid conference, and will be made available thereafter for in-person review at NJSDA offices by appointment during normal business hours. To set up an appointment, please e-mail Jim McElhenny, Senior Procurement Analyst at jmcelhenny@njsda.gov.

C.         In addition to participation in the mandatory pre-bid conference, all Bidders on this project will be required to complete a project rating proposal form (PRP) and submit the completed PRP by 5:00 PM (local time) on January 16, 2013 to Jim McElhenny at the below NJSDA address:

If submitting by U.S. Mail, address packages to
NEW JERSEY SCHOOLS DEVELOPMENT AUTHORITY
P.O. Box 991
Trenton, NJ 08625-0991

If submitting by Fed Ex, UPS, Courier, Hand Delivery:
NEW JERSEY SCHOOLS DEVELOPMENT AUTHORITY
1 West State Street
First Floor (Wells Fargo Bank Building) Trenton, NJ 08625-0991

D.         Interested firms must submit a Technical Proposal, which provides responses to the non-price “other factors” evaluative criteria requirements of the RFP. The Technical Proposals must be received by the NJSDA by 5:00 PM on March 5, 2013. Faxed or e-mailed submittals shall not be accepted.

Bidders must simultaneously submit a sealed Price Proposal which must be submitted with the Technical Proposal and received by the NJSDA by 5:00 PM on March 5, 2013. Faxed or e-mailed Price Proposals shall not be accepted. Any Technical or Price Proposals received after this date and time will be returned unopened. Technical Proposals and sealed Price Proposals shall be delivered to the NJSDA at the following address:

If submitting by U.S. Mail:
NEW JERSEY SCHOOLS DEVELOPMENT AUTHORITY
P.O. Box 991
Trenton, NJ 08625-0991

If submitting by Fed Ex, UPS, Courier, Hand Delivery:
NEW JERSEY SCHOOLS DEVELOPMENT AUTHORITY
1 West State Street
First Floor (Wells Fargo Bank Building) Trenton, NJ 08625-0991

E.          The sealed Price Proposals shall be publicly opened and read at a bid opening at the NJSDA office on March 15, 2013 at 2:00 PM.

For further information on NJSDA, please visit us at “www.njsda.gov”.

DATE ADVERTISED: December 27, 2012

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